Payment Processing

5 Must-Have Features to Look for in an Integrated Card Terminal

Table of Contents

Categories List

integrated card terminal

Canada has long been known for its technological advancement, and the payment processing landscape is no different. Integral changes have taken place in the great North’s business transaction processes over the past few years. Integrated card terminals have transformed how we pay and get paid.

Imagine this scenario: you want your way to your favorite local downtown Toronto café to grab some artisan craft-coffees and croissant. The scent of fresh grounded seeds fills the room, while warm light embraces you, inviting you to stay for longer. You walk up to the counter, take your plastic card from your wallet, and get ready for the familiar swipe or chip-process.

Except this time, the friendly waitress presents you a terminal that looks more advanced than ever and asks for a contactless payment. You tap your card or smartphone; two seconds later, the payment is complete. No cash or pin-code fumbling involved.

It is fast, secure, and easy, but more importantly, it is the present of Canadian business. This scenario paints a picture of the revolutionizing changes happening in Canadian business, as integrated card terminals s become a new normal. These are not just a “would be nice” part of the future; they are the future of business processing.

Today, we will elaborate on the five essential features to look for in an integrated card terminal. Naturally, these terminal features influence the seamless and safe payment process in our cute café practically representing the Canadian market. The business professionals and customers need to understand the importance of these traits as they make their way into the processes of businesses all around the country.

1. EMV Chip and Contactless Payment Support:

One of the essential components of any integrated card terminal is that it has to be equipped with EMV chip technology and provide contactless payments . EMV, which stands for Europay, Mastercard, and Visa, is a worldwide standard for credit and debit card processing. EMV chip technology has gained massive popularity in Canada due to its remarkable security measures .

This technology involves a chip embedded into the customer’s payment card. When the card is processed to complete a card-present transaction, then the chip generates a unique transaction code for that specific purchase. The code is cryptographically generated and dynamic, i.e., it cannot be used for any other purchase and is almost impossible for Identity thieves to replicate them.

Through the scenario presented, this is assured by having this technology as a client at the local café; your funds are safe and secure, and there is a minimal risk of identity theft. However, besides the high level of security that integrated card terminals equipped with this technology offer, other benefits encompass the use of contactless payments. Nowadays, Tapping a card or a smartphone or using electronic wallets like Google or Apple has become popular in Canada .

It is a simple, secure way of purchasing that eliminates the insertion and pinkeying procedures to improve the customer’s experience through making quick and simple transactions. More than ever, we live in a fast-paced world, and this has made the use of a card to be a faster way than ever . The Canadian consumer doesn’t have to waste time looking for the right card in their wallet, and businesses will transact quicker with the usage of their cards, minimizing queues and improving the reputation and image to clients.

Therefore, through innovation, EMV chip technology, and the use of contactless payment methods, integrated card terminals have revolutionized the experience of transacting among clients in Canada. This is innovative and a perfect solution for a regular caffeinated Toronto enthusiast and a business owner in Vancouver.

2. PCI-DSS Compliance:

Another critical feature to look for while considering an integrated card terminal to choose is PCI-DSS compliance. PCI-DSS is a set of security standards established to protect sensitive cardholder data during payment processing . It is essential for any business or organization that processes payments with credit cards and is not only a best practice but also both a legal and ethical requirement to ensure compliance. PCI-DSS is a detailed framework that prescribes the necessary security measures and practices to protect payment. Compliance encompasses such mediums as data encryption, access control, and network security and frequency of system checks, cardholder’s data protection, trust, and popularity. The reasons why PCI-DSS compliance is essential are:

-Data protection. Compliance with PCI-DSS primarily ensures the safety of sensitive information, such as credit card numbers and often cardholder information. It protects the data while it stored and transferred reduces the risk of data leakage.

-Trust and reputation. Through complying with standards, any organization may show the public and customers their dedication to security and reliability. The institutions which sticks to ways of security protection defend consumer information well and quickly build a good reputation.

-Legal obligations. Non-compliance with PCI-DSS may lead to serious legal consequences. If this is not provided, organizations that failed to protect data will be fined and may incur penalties. Furthermore, if the attack did happen, the company may be held liable.

-Loss of business. Security vulnerability and the possible occurrence of a data leak can cause the loss of consumer trust and then busyness. People are now more educated and sophisticated in deciding with whom to shop, and security is still a priority. The’exposure to non-compliance with PCI-DSS is severe and includes financial damage, Reputation loss, and possible legal consequences. It is recommended to find a PCI-DSS compliant integrated card terminal and verify its compliance using the following tips:

-consult with the organization that provides the terminal. Before buying or using an integrated card terminal, it is better to check with the figure that provides this terminal about its compliance with PCI-DSS. All reputable suppliers will have it.

-review security features. Look at those particular areas of the device where data encryption, user access restriction, and secure data storage are possible, discover whether these functions are present.

-consult with your payment processor. Assuming you are currently a partner of a payment processor or acquirer, they should be able to notify you which level of PCI-DSS compliance the terminal should have.


Integrated Card Terminal

3. User-Friendly Interface and Ease of Use:

Another essential factor to look at when assessing integrated card terminals is the user interface’s design and function. An intuitive interface is crucial for a quick and error-free checkout process.

Why this factor is important: . The main purpose of an intuitive interface is to make the payment process easy for both the customer and the cashier. An interface should be easily navigable and have all options laid out clearly. A customer should be able to complete a transaction with minimal effort, whether or not they are tech-savvy.

An easy-to-use interface will ensure that even new customers reach the payment stage with ease and are not overwhelmed by the transaction finalization process. . An intuitive interface will also contribute to checkout speed. A cashier will be able to quickly input payment data, pick the payment method, and finalize the payment without wasting any time.

This will help provide a better customer experience since long waits during checkout are rarely appreciated by consumers. . An intuitive interface will also reduce the risk of errors. Human errors are a fact of life, but intuitive screen layout, prompts and touchpoints on the screen will minimize them.

Errors during payment processing will cause payment disputes and complaints from customers. An intuitive interface should not be viewed as a luxury. An inconvenient payment experience is unacceptable in the modern business world, where customers have a wealth of options and strong expectations.

Whether you own a small boutique in Montreal or a large supermarket in Calgary, you need to make payment as hassle-free and error-reducing as you can. When selecting an integrated card terminal, pay attention to the user interface and pick an option that will fit your business processes and values.

4. Reporting and Analytics Capabilities:

The fourth must-have feature of an integrated card terminal worth checking is its reporting and analytics features. Modern business is data-based, and access and opportunities to analyze the transactional data are paramount. Reporting and analytics are vital components for the owner, manager, or any decision-maker to find their paths within the saturated business landscape.

In simple words, once the data is captured and processed, an insightful message is born. These insights can be applied in several directions, such as:

1. Sales and inventory. By analyzing the purchased goods/services, businesses can track sales trends, the most ‘wished-for’ products, and optimize the inventory levels. This will help to avoid overstocking and understocking, leading to cost savings.

2. Customer behavior. Understanding the clients’ purchasing processes and preferences is valuable. Businesses can create marketing strategies, promotions, and new product designs to satisfy the clients’ needs.

3. Operational efficiency. Again, through reporting and analytics, one can trace the bottlenecks or inefficient segments in the purchase process. Once identified, several steps can be made to streamline the process in order to cut costs and improve customer service.

4. Planning and finance. Once businesses know how much they earn daily, they can forecast how much they will have and spend next month. . Integrated card terminals are not only payment methods.

They are also data treasure boxes. These terminals accumulate multiple data, including the amount of the purchased items, the time of the purchase, and the payment method used. The most crucial is the ability to gather this data and present it in a structured report or offer an analytics tool that will do the tough part.

What kind of data and insights can be captured and presented:

1. Transaction history. Businesses can view the number of clients and make decisions regarding the daily staff presence and supplies. . . Customer profi1ling Over time, the terminal can get a certain customer profile, that is, a brief about the customer based on their purchases. The owners can then divide the clients into segments and invent a targeted service for them.

Revenue. Businesses can check their daily revenue to forecast sales for next month. They can also assess the reaction to newly introduced categories, new prices, or promotion campaigns.

Terminal performance. The integrated terminal has a reporting system that shows the uptime and error rate. It helps businesses to call the support and return to normal in the shortest time Possible.

When is significant in business operation. Make sure that an integrated card terminal can offer you capturing as much data as you want and providing insight on how to use or display it. Whether it is automatic generation of reports or compatibility with your analytics tools, this will give you a head start. Results of these insights are: taking data-based decisions and understanding the client better, optimize your business operation based on the reports to make more money and save time.

5. Connectivity and Integration Options:

Fifth, a fifth essential feature of an integrated card terminal to consider when choosing a terminal is its connectivity and integration options. It is no secret that in the modern world, seamless operations and sharing of data are imperative, and your business’ payment processing system’s connectivity may make a lot of difference.

Specifically, you should consider the following: . The first is The connectivity options . That is, your integrated card terminal’s connectivity refers to how it can communicate with other devices and networks, which is vital in securing the smooth payment process. The following are some of the most important connectivity options to pay attention to:

. Wi-Fi . Wi-Fi connectivity allows the terminal to connect to the internet and the transactions to be processed wirelessly. In other words, Wi-Fi is a great option for the businesses that require some flexibility in placing their terminals, such as pop-up stores, food trucks, and more.

. Ethernet . Ethernet connections provide a high-speed and reliable connection with your network. Hence, this is an option for the businesses that demand high speed and reliability, such as busy retail stores.

Bluetooth . Bluetooth connectivity enables the terminal to communicate with other nearby devices, such as mobile phones or tablets. Therefore, Bluetooth is an excellent option for the businesses that wish to have the opportunity for the customers to pay at a distance. Second is Integration with other systems.

Integration energents go beyond the connectivity question and discuss the terminal’s capability to be integrated and communicate with the other systems, such as POS software. Specifically, the benefits of integration include the following: . First, is Streamlined checkout .

When the terminal is connected to your POS system, the transaction information is transferred seamlessly without need for manually entering the data, thus reducing the errors and speeding up the checkout.

 Second, Inventory management. . Namely, integration with the inventory management system allows for the item to be deducted from the stock count after it is sold, thus preventing overstocking and understocking. . Third is Accurate financial reporting. . Integrated systems may sync the transaction data to the accounting software to ensure that you have accurate financial reports. .

Fourth, Centralization of the customer data . Finally, if all your systems are integrated, you may create the link between the programs that contain information about the customers and those that contain information about the purchase, to utilize the information for the targeted marketing. Therefore, you need to consider the systems you already use and choose the terminals that align with your operations. Remember – whether you are a boutique in Ottawa or a tech start-up in Toronto, the right connectivity and integration may make your business more efficient and thus boost the customer satisfaction.


While we realize the process to choose the appropriate integrated card terminal is daunting, there is no need to be overly concerned. With the features outlined above, the rest of your decision journey is already on the straight path to see to manifest the benefits you and your clients will enjoy from your business. Now that you have enhanced your knowledge on the integral features to look out for in an integrated card terminal, it should be your chance to get started in enhancing your business with the understanding in mind.

At RapidCents, we comprehend the importance of payment processing for your enterprise. We strive to offer you top-quality online payment gateway that will surpass the standards discussed in this blog. We never compromise on your security, business convenience or satisfaction when working with us.

Opting for RapidCents as your business payment process solution ensures you access the essential and up-to-date tools and features you need to excel in the competitive business environment. Don’t wait any longer to transform your payment processing, take a step by clicking below and explore the wide-ranging services and solutions offered by RapidCents. You will experience the difference.

Online Payment is now a piece of cake.

Join now.
Scroll to Top

Get In Touch.

We're always willing to help.

Fill in the form to get in touch with someone on our team, and we will reach out shortly.

Please visit the support portal for our FAQs.
Unable to find answers?
Submit a ticket and we will get back to you shortly.

Contact us today!

Send us an e-mail!