Payment processing for condo corporations and HOAs

The right processor matches how your owners pay. RapidCents covers recurring bank payments, cards, payment links and Invoicing, with reporting by unit so the treasurer reconciles each payment to its owner. We price on interchange-plus and itemize interchange, markup and any equipment or service fees. Upload a statement to Fee Check, then compare our written quote with what you pay today.

It depends on your card mix, payment size and channel, so a single number would mislead. We price every account on interchange-plus: interchange passes through at cost, your RapidCents markup is in your Fee Schedule, and fees for equipment or services apply if relevant. Upload a recent statement to Fee Check to see interchange separated from markup.

Yes. RapidBridge works with Condo Control, so RapidCents payments post inside the Condo Control screens you already use, without changing the software. Tell your RapidCents representative which edition you run, and they will show you how payments, receipts and unit references connect to it.

Keep your own records of payment history and move only what both providers agree to move. List stored cards, owner authorizations, open invoices, refunds and transaction references, export history from the old provider, and test a sale, refund and levy payment on the new setup. Token portability is never assumed; owners may need to authorize again.

A condo corporation in Canada can usually offer pre-authorized debit by EFT for monthly fees, Interac debit and credit cards for one-off payments, and payment links for special assessments, with settlement in CAD. Your RapidCents representative sets up the methods you want before you tell owners. Owners must authorize recurring withdrawals, and provincial rules may affect notices and fees.

Set up a recurring schedule per unit under a signed owner authorization. RapidCents Recurring Payments runs the charge on your date by stored card or bank payment, retries a failed card, and reports the result by unit reference. Refunds are recorded against the original payment. Your property software still keeps the owner ledger and any late charges.

Create a separate schedule or invoice for the levy with dated installments the board has set. Owners authorize each amount, date and cancellation term, and RapidCents collects on that schedule. It is a collection schedule, not a loan. Keep the levy under its own reference so reports show it apart from monthly fees.

Require a unit number on every payment page, invoice and payment link, then keep that reference through to settlement reports. RapidCents reports carry the reference with each payment, refund and fee, so the manager can post to the correct owner ledger. Your property software handles ledger posting; RapidCents handles the payment record.

Bill each as its own invoice or recurring schedule with a distinct reference, such as stall 14 or locker 3. This keeps common-element fees untouched when a tenant leaves or a refund is due. RapidCents Invoicing and Recurring Payments support separate lines, and Reporting lets the board see each stream on its own.

Tell owners what failed, why and what happens next, using the same message for every unit. RapidCents retries a failed card on a schedule you set and notifies the owner; you can send an invoice with a payment link for arrears. Fees, liens and legal steps follow your governing documents and counsel.

MCC 6513 is commonly associated with this type of business. RapidCents sets the correct merchant category with you during onboarding, based on what your corporation or association actually collects. If you also run a separate activity, such as a rentable amenity, tell your RapidCents representative so it is classified properly.