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Chargeback Protection + Fee Optimization

See how it works: high-volume merchants get automated dispute evidence, interchange optimization, and real-time savings visibility.

See how it works
Fee Check

Invoice-to-cash

Create, send and track invoices with embedded payment links

Invoicing is for businesses in the USA. US service or B2B team sending bills, tracking balances and collecting payment; distinguish invoice records from simple request links. The sections below separate the workflow, the control and its limit, and the account facts to confirm before you rely on them.

  • Invoice builder with embedded pay links
  • Automated due-date reminders
  • Accounting export and aging reports
Get StartedView Pricing
RapidCents invoices screen with totals, invoice list and a payment preview.
The RapidCents invoices screen: outstanding, overdue, paid and draft totals across the top, the invoice list below them, and a preview of one invoice on the right with its line items and a View & Record Payment button.
  • Professional PDF invoices
  • SOC 2 Type II
  • Payment link on every invoice
  • Reminder scheduling
  • QuickBooks and Xero sync

Who it's for

  • Law and consulting firms

    Bill retainers and matter invoices with clear payment CTA.

  • Trade contractors

    Send progress invoices with deposit and final balance links.

  • Wholesale distributors

    Net-30 invoices with online pay option for faster collection.

Core capabilities

  • Invoice builder

    Line items, taxes, discounts and custom notes.

  • Embedded payment link

    One-click pay button on PDF and email.

  • Status tracking

    Draft, sent, viewed, partial and paid states.

  • Reminder automation

    Schedule nudges before and after due date.

  • Accounting export

    Sync paid invoices to QuickBooks Online or Xero.

How it works

  1. Create invoice with line items and due date.

  2. Send PDF email with embedded payment link.

  3. Customer pays online; status updates to paid.

  4. Settlement flows to merchant deposit report.

  5. Export paid invoice to accounting system.

Invoicing workflows

  • Retainer invoice

    Send upfront retainer with net-15 terms and pay link.

  • Progress billing

    Milestone invoice triggers partial payment on completion.

  • Overdue follow-up

    Automated reminder three days after due date.

  • Write-off and credit

    Apply credit memo against open invoice balance.

Dashboard and reporting

Transactions, deposits and exceptions visible in the RapidCents merchant dashboard.

Watch how it works…Try it, edit values and click buttons

Merchant dashboard

Today
$4,218
Deposits
$12,482
Disputes
2 open
In-person
$842
Online
$1,104
Virtual terminal
$392

Demonstration data only

Integrations

  • QuickBooks Online

    Two-way sync for customers and paid invoices.

  • Xero

    Export invoice payments with fee breakdown.

  • CRM matter linking

    Attach invoice to client matter or project ID.

Works with Invoicing

Capabilities on the same account, so the parts below connect without a second integration or a second contract.

Security

  • Role-based invoice access

    Limit create, send and void by staff role.

  • Audit on voids

    Voided invoices retain history for compliance.

  • Secure pay links

    Tokenized payer pages separate from invoice PDF.

Implementation

  • Template branding

    Upload logo and payment terms footer.

  • Tax configuration

    Set default tax rates by states.

  • Reminder rules

    Define cadence for overdue nudges.

  • Accounting connect

    OAuth link to QuickBooks or Xero.

Pricing

  • Invoicing included

    Invoicing tool included with processing account. Standard CNP rates on paid invoices.

For businesses in the USA

A direct answer for a business in the USA: the workflow, the limit, and what to confirm next.

  • The payment workflow

    Follow a US invoice from line items and due date to delivery, payment and reconciliation. In practice, verified statuses, partial balances and transaction references. Show why invoice tracking serves a different need from merely sending a payment link. Confirm eligibility, presentment currency, settlement currency and the enabled payment methods on the USA merchant account before quoting them. An illustrative amount is an example, not a fee or a funding promise. Invoicing does not, by itself, prove delivery or win a dispute.

  • The problem and the limit

    The practical view covers bill correction, reminder controls, adjustment approvals and refunds against the original transaction. Verify automated matching and export claims. In practice, that invoice balance, payment state and bank deposit date may differ and require staff review. Confirm eligibility, presentment currency, settlement currency and the enabled payment methods on the USA merchant account before quoting them. An illustrative amount is an example, not a fee or a funding promise. Invoicing does not, by itself, prove delivery or win a dispute.

  • What to confirm

    Before you rely on this, confirm USD formats, business/tax fields, US methods and reminder delivery. Name validated accounting connectors or formats and versions. Treat ACH, tax calculation and international invoicing as separate capabilities; a tax field does not establish a tax-compliance service. Confirm eligibility, presentment currency, settlement currency and the enabled payment methods on the USA merchant account before quoting them. An illustrative amount is an example, not a fee or a funding promise. Invoicing does not, by itself, prove delivery or win a dispute.

Questions about Invoicing

Recurring invoices?

Yes. Pair with recurring payments for subscription-style billing.

Partial payments?

Customers can pay portion; balance remains open with updated aging.

Multi-currency display?

USD invoicing standard for merchants worldwide.

Late fees?

Configure late fee line items on reminder templates.

Do I still need accounting software if I invoice through RapidCents?

Usually yes. Invoicing here handles the bill, the payment and the chase; a general ledger handles everything else a business books. Paid invoices export to QuickBooks Online or Xero with the fee breakdown, so the two stay reconciled rather than duplicating each other.

Can I bill the same client automatically every month?

Yes, by pairing invoicing with recurring payments so a vaulted card is charged on schedule. Use recurring billing when the amount is stable and the client has agreed to be charged, and a fresh invoice each period when the line items change and the client wants to see them before paying.

How is an invoice different from a payment link for USA businesses?

For a business in the USA, in practice, verified line items, due dates, balance and status records versus an individual payment request. This depends on the approved USA account setup and does not remove the merchant's own records or dispute duties.

Can customers pay part of an invoice or use a bank account?

For a business in the USA, the practical view covers tested partial-payment handling and separately confirm US bank-payment eligibility and conditions. This depends on the approved USA account setup and does not remove the merchant's own records or dispute duties.

How do paid invoices reach my accounting system?

For a business in the USA, name the connector/export format, fields and timing; distinguish an export-ready file from automatic two-way sync. This depends on the approved USA account setup and does not remove the merchant's own records or dispute duties.

Related products

Industries that run on Invoicing

See all industries

Take the next step

Talk to a RapidCents specialist

RapidCents Fee Check reads a processing statement and shows interchange separately from the markup. Upload a statement for an instant breakdown, or open a merchant account and start accepting payments on one account.

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  • No obligation
  • Payment specialists, not a call centre
  • Secure statement upload