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NewChargeback Protection + Fee Intelligence for high-volume merchants. Get a savings analysis and a review of your dispute handling.See how it works
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Chargeback Protection + Fee Optimization

See how it works: high-volume merchants get automated dispute evidence, interchange optimization, and real-time savings visibility.

See how it works
Fee Check

Finance-ready exports

Export-ready reports for finance teams and month-end close

Reporting is for businesses in the USA. Finance team matching transactions, fees and deposits to bank/accounting records; distinguish reconciliation depth from dashboard navigation. The sections below separate the workflow, the control and its limit, and the account facts to confirm before you rely on them.

  • CSV and PDF export with custom date ranges
  • Scheduled reports emailed to finance inbox
  • QuickBooks and Xero compatible formats
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RapidCents reporting screen with volume, payment mix and payout charts beside a blue terminal.
A merchant reviews RapidCents reports for volume, mix and payouts, with the terminal that took the sales on the desk.
  • 13+ months transaction history
  • SOC 2 Type II
  • Saved report templates
  • Fee pass-through detail
  • Automated schedule delivery

Who it's for

  • Controllers and bookkeepers

    Need GL-ready exports without manual spreadsheet work.

  • Multi-location finance

    Roll up or split reports by store for regional P&L.

  • Auditors

    Require immutable export timestamps and fee line detail.

Core capabilities

  • Custom date ranges

    Preset last month, quarter or arbitrary start/end.

  • Channel breakdown

    Separate in-person, online and keyed totals.

  • Fee detail export

    Interchange, assessment and processor fee columns.

  • Scheduled delivery

    Email CSV every Monday or month-end automatically.

  • Template library

    Save filters as reusable report definitions.

How it works

  1. Open reporting module in merchant dashboard.

  2. Select report type and apply filters.

  3. Preview totals before export.

  4. Download CSV/PDF or save as scheduled job.

  5. Import file into accounting system.

Reporting workflows

  • Month-end settlement

    Export all settled transactions for prior calendar month.

  • Location P&L

    Filter report to single store for regional manager review.

  • Fee analysis

    Compare interchange pass-through month over month.

  • Auditor request

    Generate PDF with timestamp for external review.

Dashboard and reporting

Transactions, deposits and exceptions visible in the RapidCents merchant dashboard.

Watch how it works…Try it, edit values and click buttons

Merchant dashboard

Today
$4,218
Deposits
$12,482
Disputes
2 open
In-person
$842
Online
$1,104
Virtual terminal
$392

Demonstration data only

Integrations

  • QuickBooks Online

    Direct sync or CSV import mapping.

  • Xero

    Bank statement line matching format.

  • Snowflake and BI

    API pull for warehouse analytics.

Works with Reporting

Capabilities on the same account, so the parts below connect without a second integration or a second contract.

Security

  • Export permissions

    Limit report download to finance roles.

  • Watermark PDFs

    Exports include merchant ID and generation timestamp.

  • Encrypted email delivery

    Scheduled reports sent via TLS email.

Implementation

  • Chart mapping

    Align report columns to GL account codes.

  • Template setup

    Create month-end and weekly templates.

  • Schedule config

    Add finance distribution list.

  • First close walkthrough

    Reconcile first export to bank statement with support.

Pricing

  • Reporting included

    Standard reporting included. Advanced API analytics may have separate pricing for high volume.

For businesses in the USA

A direct answer for a business in the USA: the workflow, the limit, and what to confirm next.

  • The payment workflow

    Use a US finance team reconciling a day’s gross sales to one or more net deposits. Show actual identifiers linking payments, refunds, fees and settlements. Include a small approved example with dates and adjustments, explaining which report answers each question rather than listing exports without context. Confirm eligibility, presentment currency, settlement currency and the enabled payment methods on the USA merchant account before quoting them. An illustrative amount is an example, not a fee or a funding promise. Reporting does not, by itself, prove delivery or win a dispute.

  • The problem and the limit

    The practical view covers report permissions, data freshness, status changes and reproducibility. Cover how late refunds, disputes or corrections affect a prior period. Verify retention and scheduled-delivery claims, and distinguish an exported file from a certified automatic accounting integration. Confirm eligibility, presentment currency, settlement currency and the enabled payment methods on the USA merchant account before quoting them. An illustrative amount is an example, not a fee or a funding promise. Reporting does not, by itself, prove delivery or win a dispute.

  • What to confirm

    Before you rely on this, confirm USD and other supported currency separation, US time-zone/batch-cutoff treatment, date ranges and file formats. Validate named accounting systems and versions, plus any tax-document responsibilities. Do not claim tax filing, universal ERP compatibility or complete real-time banking reconciliation from a CSV export. Confirm eligibility, presentment currency, settlement currency and the enabled payment methods on the USA merchant account before quoting them. An illustrative amount is an example, not a fee or a funding promise. Reporting does not, by itself, prove delivery or win a dispute.

Questions about Reporting

How far back can I export?

Typically 13+ months; extended retention available on request.

Custom columns?

Standard templates cover most needs; custom fields via API for enterprise.

Real-time vs settled?

Separate reports for authorized vs settled funding.

Multi-currency reports?

USD settlement reports standard for merchants worldwide.

What is the difference between an authorization report and a settlement report?

An authorization is a hold approved by the issuer; a settlement is money actually funded to your account. Separate reports exist for each because they rarely match on the same day, as voids, partial captures and refunds move between them. Reconcile the bank against settled figures, not authorized ones.

Can reports arrive without anyone logging in?

Yes. Save a set of filters as a template and schedule it to email every Monday or at month-end, sent over TLS. That is the point of the feature: a controller reconciling deposits should not have to remember to generate the same export twelve times a year.

How can a USA merchant match a deposit to individual payments?

For a business in the USA, in practice, actual batch/deposit identifiers and treatment of fees, refunds and adjustments using a redacted example. This depends on the approved USA account setup and does not remove the merchant's own records or dispute duties.

Can I export reports to my accounting software?

For a business in the USA, name verified formats/connectors, fields and versions, distinguishing manual import from automatic sync. This depends on the approved USA account setup and does not remove the merchant's own records or dispute duties.

Why can a report change after the original sale date?

For a business in the USA, the practical view covers supported transaction states, late adjustments and date filters, including how finance preserves an audit trail. This depends on the approved USA account setup and does not remove the merchant's own records or dispute duties.

Related products

Industries that run on Reporting

See all industries

Take the next step

Talk to a RapidCents specialist

RapidCents Fee Check reads a processing statement and shows interchange separately from the markup. Upload a statement for an instant breakdown, or open a merchant account and start accepting payments on one account.

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  • Payment specialists, not a call centre
  • Secure statement upload