Connect payments to the systems you already use

Who this solution is for

• Retailers on an inventory POS

  Where a sale should decrement stock and settle a card in one action rather than two.

• Restaurants on a partner POS

  Where a check closes at the terminal without a server re-keying the total.

• Businesses on ERP or booking software

  Where the payment has to land against the right invoice, job or appointment to be useful at all.

Common challenges

• Double entry and transposed totals

  Two keyings of the same number produce mismatches that day-end reconciliation finds and someone then has to chase.

• Certification is version-specific

  An integration certified for one POS version is not automatically certified for the next. This is the check that gets skipped.

• Settlement that does not map to the ledger

  Tips, taxes and refunds have to land in the right general ledger accounts, or finance rebuilds the mapping by hand every month.

The RapidCents approach

Recommended capabilities

• Semi and full integration

  Amount-only push from the register, or item-level detail that supports inventory-linked returns and richer reporting.

• Certified partner connectors

  Connectors for common POS, ERP and commerce platforms, with certification confirmed against your specific version.

• RapidBridge

  Connects RapidCents to software you already run without rebuilding it, for cases where no certified connector covers your system.

• Two-way settlement sync

  Batch totals post back to general ledger codes, with tips and taxes mapped to the accounts they belong in.

• Refund from the register

  A return initiated in the POS processes the card credit on the terminal, so the stock movement and the refund are one action.

Implementation approach

• Discovery workshop

  Document POS version, lane count and the chart of accounts the settlement has to map into.

• Sandbox build

  Partner certification test cases completed against test transactions, refunds included.

• Pilot site

  One location live before a chain rollout, which is where mapping errors surface cheaply.

• Hypercare

  Daily check-ins through the first settlement cycle, while reconciliation problems are still easy to correct.

What does not change

• Your software

  Integration connects to the POS, ERP or booking system you run. It does not replace it, and staff keep the interface they know.

• Your chart of accounts

  Settlement maps into the general ledger structure you already use rather than requiring a new one.

• Staff workflow at the register

  Cashiers scan and tender as before. What changes is that the terminal no longer needs the total typed into it.

For businesses in the USA

A direct answer for a business in the USA: the workflow, the limit, and what to confirm next.

• The payment workflow

  Own the existing-system assessment: ask for the U.S. Merchant's exact POS, ERP or booking product, version, locations and desired data flow. Confirm eligibility, presentment currency, settlement currency and the enabled payment methods on the USA merchant account before quoting them. An illustrative amount is an example, not a fee or a funding promise. Software integration does not, by itself, prove delivery or win a dispute.

• The problem and the limit

  A practical view covers tested sale and refund across both systems. Cover which system owns the order, customer record and accounting entry; do not assume synchronization. Confirm eligibility, presentment currency, settlement currency and the enabled payment methods on the USA merchant account before quoting them. An illustrative amount is an example, not a fee or a funding promise. Software integration does not, by itself, prove delivery or win a dispute.

• What to confirm

  Set acceptance criteria for mismatch handling, upgrade compatibility and support escalation. Link to the integration-options page when no approved connector exists. Confirm eligibility, presentment currency, settlement currency and the enabled payment methods on the USA merchant account before quoting them. An illustrative amount is an example, not a fee or a funding promise. Software integration does not, by itself, prove delivery or win a dispute.