Invoice-to-cash
Create, send and track invoices with embedded payment links
Invoicing creates a branded bill with line items, taxes and discounts, and embeds a payment link so the customer pays online. RapidCents tracks each invoice from draft to paid, sends reminders before and after the due date and applies partial payments to the open balance. In Canada, your RapidCents representative explains taxes and your accounting software.
- Invoice builder with embedded pay links
- Automated due-date reminders
- Accounting export and aging reports
- Professional PDF invoices
- SOC 2 Type II
- Payment link on every invoice
- Reminder scheduling
- QuickBooks and Xero sync
Who it's for
Law and consulting firms
Bill retainers and matter invoices with clear payment CTA.
Trade contractors
Send progress invoices with deposit and final balance links.
Wholesale distributors
Net-30 invoices with online pay option for faster collection.
Core capabilities
Invoice builder
Line items, taxes, discounts and custom notes.
Embedded payment link
One-click pay button on PDF and email.
Status tracking
Draft, sent, viewed, partial and paid states.
Reminder automation
Schedule nudges before and after due date.
Accounting export
Sync paid invoices to QuickBooks Online or Xero.
How it works
Create invoice with line items and due date.
Send PDF email with embedded payment link.
Customer pays online; status updates to paid.
Settlement flows to merchant deposit report.
Export paid invoice to accounting system.
Invoicing workflows
Retainer invoice
Send upfront retainer with net-15 terms and pay link.
Progress billing
Milestone invoice triggers partial payment on completion.
Overdue follow-up
Automated reminder three days after due date.
Write-off and credit
Apply credit memo against open invoice balance.
Dashboard and reporting
Transactions, deposits and exceptions visible in the RapidCents merchant dashboard.
Try it, edit values and click buttons
Merchant dashboard
- Today
- $4,218
- Deposits
- $12,482
- Disputes
- 2 open
- In-person
- $842
- Online
- $1,104
- Virtual terminal
- $392
Demonstration data only
Integrations
QuickBooks Online
Two-way sync for customers and paid invoices.
Xero
Export invoice payments with fee breakdown.
CRM matter linking
Attach invoice to client matter or project ID.
Works with Invoicing
Capabilities on the same account, so the parts below connect without a second integration or a second contract.
The RapidCents payment links screen listing created links with their amount, status, click count and whether they have been paid, beside a phone showing the branded page a customer opens to pay $2,500.00. Payment links
A pay-by-link URL you can send by email, SMS or QR code.
Explore
The RapidCents recurring payments screen showing active subscriptions, monthly recurring revenue, failed payments and upcoming renewals, above a list of subscriptions with their plan, amount, frequency and next billing date. Recurring payments
Schedules, subscriptions and instalments billed from a stored credential.
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A RapidCents customer profile holds saved cards and invoices, so a return visit can be charged without re-keying the card. Customer profiles
One customer record holding contact details, stored credentials and payment history.
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A stored RapidCents token stands in for the card number, with the terminal that captured the original credential beside it. Tokenization
Card numbers are replaced by a token, so nothing reusable is stored in your systems.
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A merchant invoices a customer for bank debit through RapidCents, with card terminal capture available on the same desk. Bank payments
Pull funds straight from a bank account for larger or repeating amounts.
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A merchant reviews RapidCents reports for volume, mix and payouts, with the terminal that took the sales on the desk. Reporting and reconciliation
Deposit-level detail that ties settlements back to the transactions behind them.
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Security
Role-based invoice access
Limit create, send and void by staff role.
Audit on voids
Voided invoices retain history for compliance.
Secure pay links
Tokenized payer pages separate from invoice PDF.
Implementation
Template branding
Upload logo and payment terms footer.
Tax configuration
Set default tax rates by province.
Reminder rules
Define cadence for overdue nudges.
Accounting connect
OAuth link to QuickBooks or Xero.
Pricing
Invoicing included
Invoicing tool included with processing account. Standard CNP rates on paid invoices.
For businesses in Canada
A direct answer for a business in Canada: the workflow, the limit, and what to confirm next.
The payment workflow
An invoice is built with line items, taxes, discounts and a due date, then sent as a PDF email with a one-click payment link. The customer pays online, the status moves from sent and viewed to paid, settlement flows into your deposit report, and the paid invoice exports to your accounting software.
The problem and the limit
Paper invoices get paid by cheque in the mail, and overdue ones get chased by phone. With RapidCents, reminders go out before and after the due date, a partial payment keeps the invoice open with its aging updated, and a credit memo can be applied when an amount is written off. The limit: invoicing covers the bill, the payment and the follow-up, while the general ledger stays in your accounting software.
What to confirm
Invoices are issued in CAD as standard, with default tax rates set by province, and your logo, payment terms footer and reminder cadence are configured before the first one goes out. RapidCents connects to many major accounting platforms, and your RapidCents representative sets up how paid invoices sync.
Questions about Invoicing
Recurring invoices?
Yes. Pair with recurring payments for subscription-style billing.
Partial payments?
Customers can pay portion; balance remains open with updated aging.
Multi-currency display?
CAD invoicing standard for Canadian merchants.
Late fees?
Configure late fee line items on reminder templates.
Do I still need accounting software if I invoice through RapidCents?
Usually yes. Invoicing here handles the bill, the payment and the chase; a general ledger handles everything else a business books. Paid invoices export to QuickBooks Online or Xero with the fee breakdown, so the two stay reconciled rather than duplicating each other.
Can I bill the same client automatically every month?
Yes, by pairing invoicing with recurring payments so a vaulted card is charged on schedule. Use recurring billing when the amount is stable and the client has agreed to be charged, and a fresh invoice each period when the line items change and the client wants to see them before paying.
How is an invoice different from a payment link?
An invoice is the itemized bill, with line items, taxes, a due date, status tracking and reminders, and the payment link sits inside it. A standalone payment link is a pay-by-link URL sent by email, SMS or QR code when no itemized bill is needed. Both run on the same account.
Who on my team can create, send or void invoices?
Only the roles you allow. Creating, sending and voiding invoices can each be limited by staff role, and a voided invoice keeps its history, so a cancelled bill can still be traced later.
Can an invoice be tied to a client matter or project?
Yes. An invoice can be attached to the client matter or project ID it belongs to, so a law or consulting firm sees retainers and matter invoices against the right file, and a contractor sees progress invoices against the right job.
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The RapidCents payment links screen listing created links with their amount, status, click count and whether they have been paid, beside a phone showing the branded page a customer opens to pay $2,500.00. Payment Links
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ExploreThe RapidCents recurring payments screen showing active subscriptions, monthly recurring revenue, failed payments and upcoming renewals, above a list of subscriptions with their plan, amount, frequency and next billing date. Recurring Payments
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ExploreA merchant reviews RapidCents reports for volume, mix and payouts, with the terminal that took the sales on the desk. Reporting
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Explore
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Take the next step
Talk to a RapidCents specialist
RapidCents Fee Check reads a processing statement and shows interchange separately from the markup. Upload a statement for an instant breakdown, or open a merchant account and start accepting payments on one account.
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