Payment processing for oil and energy companies that bill by ticket

The right processor fits your payment mix and your paperwork. Compare how each handles field ticket invoices, large commercial card payments, deposits before dispatch, bank payments and reconciliation against ticket and AFE references. Then compare total cost on your real card mix, software integrations, dispute support and contract terms. Ask each provider, RapidCents included, for a written quote and a walkthrough of your own invoice flow.

The cost depends on your card mix, how each card is taken and your invoice sizes, so a single number quoted without those inputs tells you little. With RapidCents, interchange from the card networks is passed through at cost, plus your RapidCents markup from your Fee Schedule and fees for equipment or services, if applicable. You pay month to month, with no fixed term. Commercial cards and keyed payments usually cost more than debit cards taken at a terminal. Fee Check shows your current split from a statement.

Yes. RapidCents integrates with many major platforms through APPIE and RapidBridge, and the right option for FieldCap depends on your edition. Your RapidCents representative will walk you through it, whether that is a RapidCents payment link sent with each FieldCap invoice or a payment export your accounting system imports. Ask FieldCap too whether your plan includes a payment option of its own. Meanwhile, record each payment against its ticket.

Export your transaction, settlement, refund and dispute reports before you leave, with ticket and invoice references intact, and keep the old account open long enough to handle refunds and disputes on past charges. List the open invoices, automatic charges and unapplied deposits that still point to the old account. Stored cards and their authorizations move only if both processors agree to a transfer; otherwise customers enter their cards again through new links. Use the same reference format on new payments, so old and new history reconciles in one ledger.

It depends on the country of your merchant account, since RapidCents serves merchants in Canada and the United States and each country has its own bank-payment and debit options. On either, Visa, Mastercard and American Express cards, including commercial and purchasing cards, can be taken by invoice, payment link and Virtual Terminal. Settlement currency also follows the account's country. Talk to your RapidCents representative about which methods to list on your invoices.

Invoice the approved field ticket and attach a RapidCents payment link, so the operator pays by card or bank payment against that invoice. Fill the link's reference fields with the invoice number, ticket number and AFE or cost code, and the payment arrives tied to the right job. If the operator approves only part of the ticket, take that amount now and send a second link once the rest is resolved. Your field software keeps the ticket; RapidCents keeps the payment record.

Create the link from the invoice in RapidCents, fill in the amount and reference fields, and send it by email or text message to the person who approves payment. Before a large amount goes out, check who will pay and with which card or bank account, because corporate card limits can stop big charges. Add an expiry date if your quote is time-limited. If the payment declines, the buyer can clear it with their card issuer and pay the same link again, or pay by bank instead. The paid link shows in Reporting with its references; if the invoice also lives in your billing software, mark it paid there, and refund any later credit against the same payment.

Give every payment the customer account number plus the invoice or delivery ticket numbers it covers, in the same order on every link and keyed payment. When one payment settles several delivery tickets, list them all in the reference, and your RapidCents representative can show you how a combined payment appears in Reporting. Export settled payments in a format your accounting software imports, clear each ticket against the account, and leave any short payment open with a note.

Ask for the deposit at the point the quote or work order is accepted, and dispatch only after it is paid or you approve the customer for credit terms. A payment link works for a simple deposit; Contracts & eSignatures suits a rental agreement, because the customer signs and pays in one session. Put the deposit amount, what it covers and the refund terms in writing, file the payment under the work order number, and deduct it from the final invoice.

Compare the full cost per invoice at your typical ticket size rather than headline prices. On the card side, that means interchange for the commercial card types your customers actually use plus your markup; on the bank side, the bank-payment price in your quote plus what returned payments cost you. Weigh the timing and risk too: a card payment is approved or declined on the spot but can be disputed later, while a pulled bank payment can be returned. Fee Check shows the card side of your current statement.

MCC 5172, Petroleum and Petroleum Products, is commonly associated with companies that sell fuel and petroleum products to businesses. RapidCents sets your merchant category during onboarding, from what your company actually sells and bills. An oilfield service company that mainly sells crew time and equipment rather than fuel may fall under a different category, so the decision follows your real revenue mix, not the industry label on your website.