Payment processing for beauty suppliers and salon distributors

The best processor is the one that fits your invoice workflow, card mix and software, and written quotes are the way to find it. Look for invoice-linked payment links, authorized stored cards, clear interchange-plus pricing, account references on every payment, dispute tools and software that connects to yours. RapidCents reviews your statement through Fee Check, and you decide.

Cost depends on your card mix, invoice size and how each card is taken, so no single figure fits every supplier. We price on interchange-plus: interchange passes through at cost, your RapidCents markup is in your Fee Schedule, and fees for equipment or services apply if relevant. Pricing is month to month. Upload a statement to Fee Check to compare.

Yes. RapidCents integrates with many major platforms through APPIE and RapidBridge, and RapidBridge works with Oracle NetSuite, SAP Business One Web Client, Dynamics 365 Business Central and Acumatica. The right option depends on your vendor and version. Tell your RapidCents representative which system you run, and they will show you how payments and settled transactions connect to it.

Keep your payment history by exporting reports from the current processor before you move, and list stored cards, open invoices and standing reorders. Stored cards move only if both providers agree, so salons may need to reauthorize. Test a sale, a refund and a deposit, run both flows in parallel for open invoices, then reconcile deposits.

Payment options depend on the country of your merchant account. RapidCents serves merchants in Canada and the United States, and card payments by terminal, phone or payment link are the common starting point. Bank payments, debit options and settlement currency differ, so your RapidCents representative walks you through them before you quote salons. Treatment products get a specific product review.

Yes. You create an Invoice with the salon account reference and send an invoice-linked Payment Link by email or SMS, and the salon owner pays by card on a mobile page. The invoice shows paid, the receipt goes to the account email, and partial payments leave the balance open.

Our beauty and salon supplier solution is for businesses collecting from the salons and stylists they sell to. Salons and spas collecting from their own clients for appointments, retail and tips have their own salons and spas solution. RapidCents serves both sides, and each has workflows, references and exceptions built for it.

Cosmetic products are reviewed with your catalogue, and treatment products get a specific review of your exact products, product claims, licensing, sales channel and country. Prohibited controlled substances and precursors are never taken. Share your product list and licenses with your RapidCents representative before you promise salons that you take cards.

Put the salon account number and order number in the invoice reference field, and every Payment Link, receipt and report carries it. For phone orders, staff enter the same reference on the Virtual Terminal. Finance then matches each deposit to the right salon and invoice. Your RapidCents representative will show you which reference fields carry into your software.

A refund returns money to the card the salon paid with, while a credit note reduces an open invoice or the next one. Use a refund when the invoice is paid and the salon wants money back, and a credit when the account continues. Set your return terms in writing, and keep the original order reference on both.