Payment processing for painting contractors

Collect it by Payment Link as soon as the homeowner accepts the estimate, before you schedule the crew. Put the amount, what it covers and your cancellation terms on the estimate. Refunds or adjustments follow those written terms, and the receipt should carry the estimate number so your bookkeeper can match it later.

Walk the finished rooms with the homeowner, agree the touch-ups, then collect the balance on the spot with Tap to Pay or a Mobile Terminal. If the customer prefers, send a payment link instead. Record who signed off and when, so a later disagreement about the work has a clear record.

Invoice every change order separately, with the added scope, the price and the homeowner's approval, and send it with a payment link. Partial payments can stay open on the invoice. A refund for a removed item returns to the original card, so the original contract balance stays clean.

Put the job name or address and the invoice number in the reference on every payment, then use Reporting to filter by that reference. Export a CSV for your bookkeeper. Your RapidCents representative will show you which reference fields and report formats suit crew-level reports.

RapidCents serves merchants in Canada and the United States, and the options a painting contractor can use follow the country of the merchant account. Card acceptance by tap, chip and payment link is common to both, while bank payment methods and the settlement currency differ. Your RapidCents representative will walk you through the methods to list on an estimate or invoice.

Send each progress invoice through Invoicing with the purchase order number and job reference. A property manager or general contractor can pay by link or card. Some payers prefer bank payment for large invoices, so agree the method with the payer first, and your RapidCents representative will set up what fits.

Choose the processor that fits how your crews actually get paid. With RapidCents you take deposits by link, balances by tap at the walkthrough and change orders by invoice, report by job, and pay interchange-plus with your markup in a written Fee Schedule, month to month. Upload a statement to Fee Check and compare any quote with your real payment mix.

Expect interchange, your processor's markup, and fees for equipment or services if applicable. With RapidCents, interchange passes through at cost, your markup is set out in your Fee Schedule, and service is month to month. Card-present and remote payments are priced differently, so request a written quote based on your real volume.

Yes for Jobber: RapidBridge works with Jobber, so a card payment posts against the job you already have open. For PaintScout, RapidCents integrates with many major platforms through APPIE and RapidBridge. The right option depends on your edition and version, and your RapidCents representative will walk you through it.

Get written approval of the estimate, deposit terms and change orders, and send a receipt for every payment. Limit who can take payments or refunds with role permissions. Store a card only with the customer's authorization, in the Secure Card Vault. No process promises to win a dispute, but clear records help you answer one.

List open estimates, balances due, saved-card permissions and terminals, then test a deposit, a refund and a settlement with RapidCents before moving jobs over. Saved cards may need vendor-controlled migration, and both providers must agree, so plan for it. Export reports from the old provider first.

MCC 1721 is commonly associated with painting contractors. Your RapidCents representative sets the correct merchant category during onboarding, based on what your business actually sells. If you also sell products or run other services, tell them so the account reflects your real business.